Watch for repetitive shift conflicts or changes. If you notice that employees are juggling shifts with each other or seem to be unavailable or late during particular time slots, revisit employe availability first before taking punitive action.Take advantage of employee review time by discussing availability changes or issues, and having employees fill out a new form at that time. You may also need to consider extracurricular or sports season schedules, which also affect availability. Their class schedules will be changing, and so will their availability. Keep school schedules in mind. If you have many high school or college students working for you, they should fill out employee availability forms at the change of each quarter or semester.Making the right policy means knowing and observing your employees. Your employee policies should have employee availability issues built into it. How often should employee availability forms be filled out? People’s personal lives and schedules change, however, and that means their availability changes as well. For too many employers, that’s the extent of it they leave it at that and never revisit them. Availability Isn’t “Set It And Forget It”Įmployee availability forms are filled out during the hiring process. The easiest way for your employees to fill out their availability is with an employee time clock app, which saves time and money by eliminating human error and the need for manual data entry. If you want to require a paper form with this process, we suggest having your availability form mimic the information you need for the program to work. Signatures: Employee signature and date, and manager signature and date.Notes: Area for explanations and notes.Keeping them on the same form helps you see a pattern (or a problem). Future adjustments: Sections that allow you to add in future availability changes.On call availability: On call time, should your business require employees who are on call.Time when unavailable: For some employees, there are absolutes when it comes to times they cannot work.Preferences: Employee work preferences that indicate their preferred schedule (optional).General availability: Which days of the week, and which times during those days, the employee is available.These forms are used as a reference when it comes time to planning work shifts.Įmployee availability forms should include some basic information requirements: Employee availability forms are simply your employees telling you when they can work.
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